BYLAWS OF THE UNITED STATES PROFESSIONAL TENNIS ASSOCIATION (USPTA) PACIFIC NORTHWEST DIVISION
Article I-Name and Purposes
Section 1. Name. In accordance with national guidelines, the division shall be known as the Pacific Northwest division. Section 2. Purposes. The purpose of the USPTA/PNW is to follow national policy with an emphasis on the development of the tennis profession and its standing in the Pacific Northwest market place. Section 3. Not for profit corporation. The division follows national policy.
Article II-Members
Section 1. National bylaws shall apply to memberships. Section 2. Non-renewed/suspended memberships. See membership committee.
Article III-Dues
National policy applies to all dues
Article IV-Divisions
National policy applies to divisions
Article V-Division Board of Directors/Elections
Section 1. Executive committee. The USPTA/PNW shall be governed by the Board of Directors with an executive committee including President, Regional Vice President and Secretary-Treasurer. The President and Regional Vice President shall represent the Division on the national Executive Committee and shall attend all national meetings as designated by the national office with appropriate expenses paid by the USPTA/PNW. Members of the Executive Committee must have, or be in the process of obtaining. a P-1 or Master Professional designation at the time of an election. Appointees to these positions must have at least a P-1 designation within 3 months of the appointment, or as soon as the next regular testing cycle allows. The President and Regional Vice President must not hold simultaneous membership in any other tennis teaching organization. The Executive Committee shall provide a report to the Board of Directors of national policy changes and/or other information gathered at national meetings. This information is to be communicated within a reasonable time period to the membership via e-mail and/or newsletters as well as posted on the division web site. Section II. Board of Directors. The USPTA/PNW Board of Directors shall consist of the following; President, Regional Vice-President, Secretary-Treasurer , Immediate Past President, and six (6) district representatives. All Board positions are voting members on all Board business. Board members shall be USPTA members in good standing. A board member whose membership is suspended for any reason including non-payment of dues shall be removed from the Board if the membership is not brought current within 30 days. The Executive Director shall contact the Board member and advise of possible removal from the Board. Board members must be P-2 or higher (see Executive Committee requirements, Section I) and be actively involved in the tennis industry: teaching, administering; sales; manufacturing; or otherwise demonstrate a working knowledge of the tennis business.
Section III. Term of Office. Directors shall serve for two (2) years. There are no term limits for any Board position.. Board members and corresponding term expiration dates shall be posted on the website and maintained by the Executive Director.
Section IV. Nominating Committee. In September of each year following the national convention, if required, the Executive Committee shall appoint a nominating committee for the purpose of proposing a slate of Board positions for consideration by the membership. This committee shall include, if possible, one representative from the district with the open position(s), a current Executive Committee member and an at-large member. No later than October 15 the nominating committee shall submit a slate consisting of one nominees for each open position on the Board. This slate shall be communicated to the membership as soon as possible. If there are no additional nominees from the membership, the slate of officers begins the term of office January 1. The following is a recommended ascension of officers; Secretary-Treasurer to Regional Vice President; Regional Vice-President to President. Further nominations are accepted as follows; a member may run against any positions on the recommended slate with the exception of President and Regional Vice-President or Secretary Treasurer in accordance with national policy. The nominee shall submit at least ____ member signatures on an approved nomination form. If there are more than one additional nominee for a position, the nominating committee shall screen each nominee and recommend one nominee to run against the recommended slate nominee. The Executive Director shall subsequently prepare an election. Ballots for the contested position(s) are mailed to the appropriate district membership and shall be returned within 10 days of the mailing. The Executive Committee shall oversee the ballot count and announce the results no later than December 15.
Section V. Vacancies. In the case of a vacancy on the Board of Directors, the following shall apply; A. If the President position becomes vacant, the Regional Vice-President immediately assumes the vacated position for the remainder of the President's term. The Secretary Treasurer immediately assumes the Regional Vice President's term. The new Executive Committee shall then assign a Secretary-Treasurer from the District Representative positions following interviews with each vice-president. The vacated District Representative position shall be filled by board appointment. B. If the Regional Vice-President position becomes vacant, the Secretary-Treasurer shall immediately assume the vacated position for the remainder of the term and the Executive Committee shall assign a Secretary Treasurer from the six (6) District Representative positions after interviews with each District Representative. C. If the Secretary-Treasurer becomes vacant, the Executive Committee shall then assign a Secretary-Treasurer from the six (6) District Representative positions. D. If a District Representative position becomes available, the position shall be filled by Board appointment.
Section VI. Board of Directors Duties. National policies shall apply with the following exception; the Secretary-Treasurer shall record Board meeting minutes including all motions and/or votes including a brief synopsis of discussions. These minutes shall be available in advance of the next scheduled Board meeting and posted on the division website when and after all board members have approved them. Archives of all Board minutes are to be maintained on the website and/or available for member review at the Executive Director's office. In addition, the minutes shall be e-mailed to each Board member for review one week prior to scheduled meetings. Minutes shall be approved and/or revised as part of the regular Board agenda. In addition, the Secretary-Treasurer shall provide a detailed treasurer's report at each Board meeting. All accounts due and/or expected in excess of $500 must have Board approval. Section VII. Voting. Motions may be introduced by any member of the Board, seconded by any member of the Board. All Board positions carry the same weight in terms of voting. All motions must be passed by a majority vote. Any tie votes will be decided by a vote of the President. There shall be no secret ballots.
Section VIII. Committees. The President shall appoint the following committees no later than January 15 of each year. The committees are to be assigned to Board members as shown who, in turn, may select up to five (5) members to assist on the committee. Reports from each committee are due at least one week prior to scheduled Board meetings and shall be e-mailed to each Board member one week in advance of scheduled meetings for review. * Membership (Regional Vice President)-the committee shall review current membership including suspended memberships. The Executive Director shall provide an up to date list of suspended members to the committee chairman who, in turn, shall either contact the suspended member or assign contact to a committee member. A report of the contact and subsequent action shall be included in the committee report. The Executive Director shall provide the membership committee a monthly report of new members. The District Representatives shall contact each new member, dropped member to assist them with any information regarding the USPTA/PNW, obtain e-mail address if not provided, and inquire about interest in serving on a USPTA/PNW committee. The committee shall prepare a report for each Board meeting detailing each district's current active membership numbers, a comparison with the past two (2) years, number of new members tested and/or current members upgraded. * Special Activities (President) -the committee shall coordinate various USPTA/PNW activities including Lessons for Life, Team Cup, designated tournaments, fundraisers, etc. A report shall be provided via e-mail to the Board one week prior to scheduled meetings. * USTA/USPTA Liaison-the committee (recommended chairman a Board member) shall serve as liaison with the USTA Pacific Northwest section and provide support for USTA activities as well as encouraging cooperation in all related tennis activities including section events.. A report shall be provided via e-mail to the Board one week prior to scheduled meetings. * Budget Committee (Secretary Treasurer)-the committee, after consultation with the Executive Director, shall prepare a recommended budget for the fiscal year, designated as January 1 to December 31. The proposal should be submitted not later than Oct. 15 for the following year and shall require Board approval for adoption. The budget shall be posted on the division website. * Convention Committee (Immediate Past President)-the committee shall recommend a date and location for the annual PNW convention. This recommendation shall be submitted no later than the December meeting for Board approval.
Section IX. Board Meetings. The Board of Directors shall meet quarterly (March, June, September and December). All meetings are open to the membership and notice shall be posted via e-mail at least three (3) weeks in advance. All meetings shall be recorded by the Secretary-Treasurer in the form of minutes and posted on the website. Board members are required to attend all in person meetings. A board member missing two or more of the four meetings without prior permission shall be removed from the Board (see Section IV regarding vacancies). Board meetings shall follow a prescribed agenda as follows: Meeting Called to Order, Minutes from Previous Meeting (approved or revised); Committee Reports; Executive Director's Report; Old Business; New Business; Other. The agenda shall be prepared by the Executive Director and Executive Committee and distributed to the Board no later than one week prior to the scheduled meeting (with the exception of special meetings). All accompanying and/or supporting documents shall also be included including committee reports in writing.
Article VII. Executive Director
Section 1. Position Appointment. The Executive Committee shall, perform an annual review of the Executive Director's performance based on his/her assigned duites for theat year. The Executive Committee will take appropriate action based on their findings. The Executive Committee shall interview any qualified candidates for the position following a general notice to the membership. Section 2. Reporting. The Executive Director shall report directly to the President. Section 3. Duties/Performance Review. It is expected the Executive Director will undertake a variety of tasks for the Division under the direction of the President. The Executive Committee shall review the job performance of the Executive Director annually and submit a report to the full Board for discussion at the December meeting. Section 4.Compensation. Compensation for the Executive Director shall be determined by the Budget Committee with final approval by the full Board.
Article VIII. Bylaws
Section 1. Amendments. Amendments to the bylaws may be made by Board approval at a regular scheduled meeting. Changes man not conflict with national policy. Section 2. Effective Date. These bylaws shall take effect July 14, 2006.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Section 1. Name. In accordance with national guidelines, the division shall be known as the Pacific Northwest division. Section 2. Purposes. The purpose of the USPTA/PNW is to follow national policy with an emphasis on the development of the tennis profession and its standing in the Pacific Northwest market place. Section 3. Not for profit corporation. The division follows national policy.
Article II-Members
Section 1. National bylaws shall apply to memberships. Section 2. Non-renewed/suspended memberships. See membership committee.
Article III-Dues
National policy applies to all dues
Article IV-Divisions
National policy applies to divisions
Article V-Division Board of Directors/Elections
Section 1. Executive committee. The USPTA/PNW shall be governed by the Board of Directors with an executive committee including President, Regional Vice President and Secretary-Treasurer. The President and Regional Vice President shall represent the Division on the national Executive Committee and shall attend all national meetings as designated by the national office with appropriate expenses paid by the USPTA/PNW. Members of the Executive Committee must have, or be in the process of obtaining. a P-1 or Master Professional designation at the time of an election. Appointees to these positions must have at least a P-1 designation within 3 months of the appointment, or as soon as the next regular testing cycle allows. The President and Regional Vice President must not hold simultaneous membership in any other tennis teaching organization. The Executive Committee shall provide a report to the Board of Directors of national policy changes and/or other information gathered at national meetings. This information is to be communicated within a reasonable time period to the membership via e-mail and/or newsletters as well as posted on the division web site. Section II. Board of Directors. The USPTA/PNW Board of Directors shall consist of the following; President, Regional Vice-President, Secretary-Treasurer , Immediate Past President, and six (6) district representatives. All Board positions are voting members on all Board business. Board members shall be USPTA members in good standing. A board member whose membership is suspended for any reason including non-payment of dues shall be removed from the Board if the membership is not brought current within 30 days. The Executive Director shall contact the Board member and advise of possible removal from the Board. Board members must be P-2 or higher (see Executive Committee requirements, Section I) and be actively involved in the tennis industry: teaching, administering; sales; manufacturing; or otherwise demonstrate a working knowledge of the tennis business.
Section III. Term of Office. Directors shall serve for two (2) years. There are no term limits for any Board position.. Board members and corresponding term expiration dates shall be posted on the website and maintained by the Executive Director.
Section IV. Nominating Committee. In September of each year following the national convention, if required, the Executive Committee shall appoint a nominating committee for the purpose of proposing a slate of Board positions for consideration by the membership. This committee shall include, if possible, one representative from the district with the open position(s), a current Executive Committee member and an at-large member. No later than October 15 the nominating committee shall submit a slate consisting of one nominees for each open position on the Board. This slate shall be communicated to the membership as soon as possible. If there are no additional nominees from the membership, the slate of officers begins the term of office January 1. The following is a recommended ascension of officers; Secretary-Treasurer to Regional Vice President; Regional Vice-President to President. Further nominations are accepted as follows; a member may run against any positions on the recommended slate with the exception of President and Regional Vice-President or Secretary Treasurer in accordance with national policy. The nominee shall submit at least ____ member signatures on an approved nomination form. If there are more than one additional nominee for a position, the nominating committee shall screen each nominee and recommend one nominee to run against the recommended slate nominee. The Executive Director shall subsequently prepare an election. Ballots for the contested position(s) are mailed to the appropriate district membership and shall be returned within 10 days of the mailing. The Executive Committee shall oversee the ballot count and announce the results no later than December 15.
Section V. Vacancies. In the case of a vacancy on the Board of Directors, the following shall apply; A. If the President position becomes vacant, the Regional Vice-President immediately assumes the vacated position for the remainder of the President's term. The Secretary Treasurer immediately assumes the Regional Vice President's term. The new Executive Committee shall then assign a Secretary-Treasurer from the District Representative positions following interviews with each vice-president. The vacated District Representative position shall be filled by board appointment. B. If the Regional Vice-President position becomes vacant, the Secretary-Treasurer shall immediately assume the vacated position for the remainder of the term and the Executive Committee shall assign a Secretary Treasurer from the six (6) District Representative positions after interviews with each District Representative. C. If the Secretary-Treasurer becomes vacant, the Executive Committee shall then assign a Secretary-Treasurer from the six (6) District Representative positions. D. If a District Representative position becomes available, the position shall be filled by Board appointment.
Section VI. Board of Directors Duties. National policies shall apply with the following exception; the Secretary-Treasurer shall record Board meeting minutes including all motions and/or votes including a brief synopsis of discussions. These minutes shall be available in advance of the next scheduled Board meeting and posted on the division website when and after all board members have approved them. Archives of all Board minutes are to be maintained on the website and/or available for member review at the Executive Director's office. In addition, the minutes shall be e-mailed to each Board member for review one week prior to scheduled meetings. Minutes shall be approved and/or revised as part of the regular Board agenda. In addition, the Secretary-Treasurer shall provide a detailed treasurer's report at each Board meeting. All accounts due and/or expected in excess of $500 must have Board approval. Section VII. Voting. Motions may be introduced by any member of the Board, seconded by any member of the Board. All Board positions carry the same weight in terms of voting. All motions must be passed by a majority vote. Any tie votes will be decided by a vote of the President. There shall be no secret ballots.
Section VIII. Committees. The President shall appoint the following committees no later than January 15 of each year. The committees are to be assigned to Board members as shown who, in turn, may select up to five (5) members to assist on the committee. Reports from each committee are due at least one week prior to scheduled Board meetings and shall be e-mailed to each Board member one week in advance of scheduled meetings for review. * Membership (Regional Vice President)-the committee shall review current membership including suspended memberships. The Executive Director shall provide an up to date list of suspended members to the committee chairman who, in turn, shall either contact the suspended member or assign contact to a committee member. A report of the contact and subsequent action shall be included in the committee report. The Executive Director shall provide the membership committee a monthly report of new members. The District Representatives shall contact each new member, dropped member to assist them with any information regarding the USPTA/PNW, obtain e-mail address if not provided, and inquire about interest in serving on a USPTA/PNW committee. The committee shall prepare a report for each Board meeting detailing each district's current active membership numbers, a comparison with the past two (2) years, number of new members tested and/or current members upgraded. * Special Activities (President) -the committee shall coordinate various USPTA/PNW activities including Lessons for Life, Team Cup, designated tournaments, fundraisers, etc. A report shall be provided via e-mail to the Board one week prior to scheduled meetings. * USTA/USPTA Liaison-the committee (recommended chairman a Board member) shall serve as liaison with the USTA Pacific Northwest section and provide support for USTA activities as well as encouraging cooperation in all related tennis activities including section events.. A report shall be provided via e-mail to the Board one week prior to scheduled meetings. * Budget Committee (Secretary Treasurer)-the committee, after consultation with the Executive Director, shall prepare a recommended budget for the fiscal year, designated as January 1 to December 31. The proposal should be submitted not later than Oct. 15 for the following year and shall require Board approval for adoption. The budget shall be posted on the division website. * Convention Committee (Immediate Past President)-the committee shall recommend a date and location for the annual PNW convention. This recommendation shall be submitted no later than the December meeting for Board approval.
Section IX. Board Meetings. The Board of Directors shall meet quarterly (March, June, September and December). All meetings are open to the membership and notice shall be posted via e-mail at least three (3) weeks in advance. All meetings shall be recorded by the Secretary-Treasurer in the form of minutes and posted on the website. Board members are required to attend all in person meetings. A board member missing two or more of the four meetings without prior permission shall be removed from the Board (see Section IV regarding vacancies). Board meetings shall follow a prescribed agenda as follows: Meeting Called to Order, Minutes from Previous Meeting (approved or revised); Committee Reports; Executive Director's Report; Old Business; New Business; Other. The agenda shall be prepared by the Executive Director and Executive Committee and distributed to the Board no later than one week prior to the scheduled meeting (with the exception of special meetings). All accompanying and/or supporting documents shall also be included including committee reports in writing.
Article VII. Executive Director
Section 1. Position Appointment. The Executive Committee shall, perform an annual review of the Executive Director's performance based on his/her assigned duites for theat year. The Executive Committee will take appropriate action based on their findings. The Executive Committee shall interview any qualified candidates for the position following a general notice to the membership. Section 2. Reporting. The Executive Director shall report directly to the President. Section 3. Duties/Performance Review. It is expected the Executive Director will undertake a variety of tasks for the Division under the direction of the President. The Executive Committee shall review the job performance of the Executive Director annually and submit a report to the full Board for discussion at the December meeting. Section 4.Compensation. Compensation for the Executive Director shall be determined by the Budget Committee with final approval by the full Board.
Article VIII. Bylaws
Section 1. Amendments. Amendments to the bylaws may be made by Board approval at a regular scheduled meeting. Changes man not conflict with national policy. Section 2. Effective Date. These bylaws shall take effect July 14, 2006.
|
|