USPTA/PNW BOARD MEETING MINUTES FOR 6/4/11
PSU
USPTA/PNW Board Meeting
Saturday, June 4th
Attending:
Bill Fletcher, Hunter Lipscomb, Travis Rood, Kay Lorrain, Chad Smith, Andy Cochrane, Fitz Paccione, Jeff Urie
Agenda:
Convention Post Mortem.
The board met to review and evaluate this year’s division convention. They decided to make a two column list, one identifying the good and the second identifying those areas that needed improvement.
GOOD
Attendance was outstanding
Suggest a convention on Friday and Saturday only
Saturday night party would be no host at a down town club (for example)
PSU was an outstanding site for the convention
Like having a few speakers working a lot
Saturday AM Cardio start time
Money (script) and auction items work well
Pros teaching Pros, recruit participants earlier
The email blasts “Updates” were great
Add parents and kids to coaches panel. Put at end of day with strong moderator. Have several questions made up ahead of time. Ask coaches what they would like to contribute. Create a theme for the panel to follow. Ask USTA to recruit players and coaches to seminar.
Expand Saturday schedule to include an educatiional track for parents and players. This may help brand the USPTA in the minds of parents and players.
Evaluations at the end of each seminar.
NEEDS IMPROVEMENT
Too much attrition during the day’s activities
Dial in PA one day ahead of time to prevent surprises
Make sure attendees are going to eat the meals they say they are (not as many at breakfast as signed up)
Have bananas, apples, coffee, water at tennis center
Check all facilities one day ahead of convention
Have Greek games only once
Pre arrange Pros teaching Pros and assign at Friday night meeting
Need internet (not available at PSU without a password)
Board should stay in dorms with members
Need more women speakers
PA system balance could be better with attention from board
USPTA/PNW BOARD MEETING MINUTES FOR 5/1/11
USPTA/PNW Board Meeting
Conference call 5/1/11
Attending:
Bill Fletcher, Kay Lorrain, Travis Rood, Jeff Urie, Chad Smith, Andy Cochrane, Hunter Lipscomb
The two agenda items were:
Discussion:
Hunter and Bill described the tenor of the April Executive Committee meeting, held in Houston, as contentious. The main reason for the conflict was the handling of the Nominating Committee’s recommendations by the USPTA national board. Normally the Nominating Committee recommendations (they interview all national board applicants, including incumbents, and make selections based on their findings) are adopted without comment by the board. In this instance its recommendations were fundamentally altered.
How and why the Nominating Committee recommendations came to be changed was at the heart of a lengthy and at times highly emotional meeting. As the discussion went on one question of import was which entity (National Board or Executive Committee) makes the decisions that direct the association’s business. It was determined, by legal counsel, that the Executive Committee holds the ultimate authority for directing the association’s business.
Ultimately the Executive Committee made and passed the following motions:
There was further discussion on these issues. Bill and Hunter explained that more information and dialog would be forthcoming from the national office and from Executive Committee members.
Convention Update:
This discussion focused on the logistical details of the division convention. Topics included what day and time speakers arrive, who would pick them up and drop them off. Board members were apprized of the current PSU housing, food, and classroom status. How meetings with PSU staff are set for next week to finalize pricing and to solidify how our two groups would interact during the convention, etc. What type of assistance would be available to us and our speakers in terms of audiovisual needs, seating in the tennis center, hanging banners in the tennis center and classroom, etc.
The meeting ended with board members agreeing to follow up on convention concerns related to their area of interest.
Next meeting is scheduled Sunday, June 5th.
USPTA/PNW BOARD MEETING MINUTES FOR 1/22/11
Oregon Sports Offices West
10 AM – 4 PM
Attending:
Bill Fletcher, President; Hunter Lipscomb, Regional Vice President; Fitz Paccione, Northern Oregon District Representative; Jeff Urie, Eastern Washington District Representative, Andy Cochrane, Southern Oregon District Representative, Travis Rood, Treasurer; Kay Lorrain, NW Washington District Representative; Walter Seidel, Norhtern Oregon District Representative; Chad Smith, NW Washington District Representative; Don Patch, Executive Directonr; Mike Stone, Member at large.
1. NATIONAL UPDATE by Hunter
Intro to ACP coach/ explanation of category and that more is to come on this program.
USPTA U/ will be integrated into convention this year. Idea is to give college students a 4-year track to certification. More to come from national in the months ahead. Tom Daglis our national board representative will present at our convention.
Head/Penn/ requesting that membership, especially high profile members do what they can to sell more products to help move the dial (their position in the market place) up this year.
China division/ Dave Porter is heading this up. Seen as a huge market with a big upside.
Membership trends/ PNW showed well this year. 2nd lowest dropped members in nation.
Membership retention call to managers
Tennis directors/ importance of certification
Calls to non members re convention
Action item/ make calls to non-member coaches to attend division convention.
Next national Executive Committee meeting is in April. PNW board members are asked to submit items of concern to Hunter, Bill or Don.
2. 2011 BUDGET
Hunter presented 2011 budget. After a short discussion it was unanimously adopted. Motion to accept was made by Hunter and seconded by Kay. It was mentioned that the national office audits the division books each year. All expenditures require supportive documentation and must fit within acceptable national standards and categories. Bill Thompson requested that the division send out financial accounting for all divisional income, expenses, savings, twice a year. Don will follow up on this as it is a national concern.
It was agreed that some resources should be applied towards developing a Facebook presence. Don, Travis and Fitz are to meet next Wednesday to begin the process. Fitz suggested that we may want to set aside some funds (appx. $200-$300) for advertising through Facebook.
3. CONVENTION Mike Stone’s letter was put into the minutes as he requested. He then presented his concerns on the convention site selection, posting of minutes to web site, and in general making the association business more transparent. The board thanked Mike for his participation. After discussion it was decided that the board would review the convention criteria, which was circulated to requesting clubs and used for this year’s site selection, for the purpose of posting a “convention application” on the division web site which clubs could access and use to request to be a host site for a future convention. Posting of minutes and meeting notices are to conform to bylaws. More efforts will be made, e.g. Facebook, to increase the contact and information flow to our membership.
The board went on to set the speaker list and draft a convention agenda. Selected board members are responsible for contacting speakers for the purpose of securing their time and expenses. We hope to capitalize on manufacturer and/or industry speaker sponsorships as much as we can.
See attached convention agenda draft.
4. CONVENTION THEME
The working theme is “BACK TO SCHOOL”
5. BOARD TASKS
Jeff Urie will head up the coach’s panel. He will attempt to fill the panel with a cross section of college division coaches, men and women.
Travis will contact Craig Jones and John Yandell to confirm their participation.
Don to contact Ken DeHart, Mark Bey to confirm their participation.
Bill will contact Matt Anger to confirm his participation.
6. NEW BUSINESS/ UPDATES
Update on Northern Oregon Tennis Facilities Association by Don. A group of Portland area clubs have formed to work together on tennis programming.
March 8th exhibition of Nike tennis athletes at the new UO basketball arena. News from this will come from Nike around Feb 1st.
Ross Eaton is heading a PNW “Hall of Fame” committee.
The new sitting Executive Committee members (Bill Fletcher, President; Hunter Lipscomb, Regional Vice President; Travis Rood, Treasure) were unanimously nominated by the past sitting board and confirmed by the current board by a unanimous vote.
The board wishes to formally thank those board members who went off the board this year.
Nancy Cox, Regional Vice President
Ross Eaton, NW Washington Representative
Len Spencer, Southern Oregon Representative
Let the minutes reflect the board's appreciation for their dedication in service to the PNW.
Welcome to new board members:
Jeff Urie, Eastern Washington Representative
Andy Cochrane, Southern Oregon Representative
Fitz Paccione, Northern Oregon Representative
Kay Lorrain, NW Washington Representative
USPTA/PNW BOARD MEETING MINUTES FOR 12/5/10
Conference Call
8 – 9 PM
Attending:
Hunter, Travis, Chad, Bill, Kay, Don
Head Tester
Division Membership Liaison
Diversity Liaison
College Coach
2. CONVENTION
Thursday, for social activity
Invite College Coaches a special forum
See Greg Patton below.
Alternate Site for testing. // Don & Ted to figure out.
Send board members to testing site to get the applicants to come to convention.
Find hotel rates for those who want to stay in Portland.
Don to call UP re close hotels that they may have a rate with
Tennis Directors forum with PGA pros as panelists
What is happening to the pro at the club
Convention Speakers & Call List
These are names of potential speakers. Callers should ask if they have our convention dates open and, if so, how much will they charge and/or are they sponsored by anyone who can help defray costs. When completed callers are asked to notify board members of their results.
Jorge Capastani Travis
On Court
John Yandell Travis
Tech stroke production
Mark Bey Don
On Court
Craig Jones Travis
On Court
Ken DeHart Nancy
On Court
Pat Etcheberry Don
On Court
John Adams
Business
AJ Pant Don
Business
Brett Hobbdon Hunter/ Wilson will cover one day
On Court
Otis Sadler Hunter
On Court
Adapt 2001-12 Officers’ Slate
Bill Fletcher, President
Hunter Lipscomb, Regional VP
Travis Rood, Treasurer
Approved unanimously.
Tom Daglis
Business
Matt Anger Bill
Sophie Woorons-Johnson Hunter
Ronald Agenor Hunter
Ron Diceson Hunter
Greg Patton Don
Nike Don to contact Mike Nakajima
Mats Wilander or whatever
USPTA/PNW BOARD MEETING MINUTES FOR 6/6/10
Division Convention Post Mortem Meeting
June 6, 2010
Board members present:
Hunter, Nancy, Kay, Travis, Len, Ross, Chad, Walter
Thanks to Bill and his crew for doing an outstanding job for the last two years! Everyone thinks the convention was a huge success and accomplished its goals.
The theme and all of its permutations were a big success as they added fun and interest to the overall educational offerings.
Speaker gifts were considered and made as appropriate.
2011 convention will be in the I5 corridor, mostly looking at Portland area. We have some clubs who have expressed interest in hosting the convention from the Portland area. Don is to follow up on with those clubs to see if they can host the type of convention environment we are looking for. A brief convention description/criteria will be set up to distribute to the interested clubs.
No USPTA/PNW members attended this meeting.
Meeting was adjourned.
A pre convention meeting was held where convention details were finalized and assignments as to who would introduce which speakers.
USPTA/PNW BOARD MEETING MINUTES FOR 3/7/10
Conference call
Nancy moved and Chad seconded minutes. Approved as submitted.
Treasurer’s Report
Kay gave association balance = $34,790.81
Old Business
New Business
How many people and what age/ level/ gender, etc.
Feiasl/ club junior…what to do with the average level junior player
“Low Stakes to High Stakes”
Earn money for Casino Night by punching playing card for attending courses, etc.
Divide up suits between Wash and Ore (e.g. diamonds & hearts for Oregon, Spades and clubs Washington)
Get our credit amount from RSN to Kay so she can get reg card holders.
Casino Night
Bill might get tables and other things for the Casino night?
Fake money? We can buy…everyone keep a look at for fake money. Kay will follow up
Make up our own money, put speakers on the bills. Kay and Nancy will do. Send speaker photos to Kay and Nancy.
Raffle prizes can be purchased and gotten from manufactures that go to a silent auction.
Bill’s club members will staff.
Prizes: Everyone must make effort to get donations. Manufacturers.
Don when contacting reps will tell them about silent auction after Casino night.
Also ask reps to nominate members for various awards, as they know what’s happening as well as anyone.
Award nominations; use same procedure as last year. Don’t get a drink unless you submit one. Try to get nominations by Friday night. So that presentations can be made at Saturday seminars.
Chad/Ross to purchase awards.
Nancy, past president plaques to get folks who haven’t been in a while.
Do videos of drills and put up on web site instead of graphics. Bill has a video camera.
Call Len re updated version of last year’s video.
Talk with national re merging names of unpaid members into letter.
Next meeting is pre convention.
USPTA/PNW BOARD MEETING MINUTES FOR 1/31/10
Beaverton, Oregon
11:00 – 4:45 PM
Present:
Hunter Lipscomb, Nancy Cox, Kay Lorrain, Bill Fletcher,
Travis Rood, Chad Smith, Walter Seidel, Len Spencer, Don
Patch
Treasure’s Report
Kay Lorrain presented the division’s financial condition.
Budget
Hunter presented the 2010 budget.
Travis Rood moved and Bill Fletcher seconded the motion to
pass the budget. Vote was unanimous
Moving physical location
Don to find out what choices the division has to reduce
office rental costs.
He is to investigate the costs of a storage unit, and PO
Box
What is the cost of renting space at OSOW for one meeting?
Convention recruitment
Show video that Len made on our web site.
Include speakers on web site w/ video
Manager marketing program
Contact February testers re convention (send those who pass
to district reps)
Convention Theme
TENNIS ROYALE
What’s Your Game?
Convention Costs:
Bump everything $10
Except spouse/guest only $5
New members leave as is
Kay will develop new ideas for our raffle.
2010 National Awards Nominees
Hunter / we should talk about ways to encourage
participation in awards such as Lesson’s for Life, etc.
Unpaid member calls
Nancy/ she is going to send a letter. Can national send
mailing labels?
She will divide up list if she so decides.
Don to call national to get a zip coded unpaid member
report
Testing Dates
Don to follow up on October dates in Portland?
Don to call Barry re continuing as head tester.
Len can host test at his site in Albany
Hunter
In the last three years Corvallis has added 2 varsity and
one Jr. varsity and one 6 court complex.
Don
Send email blast about convention name and dates
Liaisons
Hunter
Travis to be our division’s Tech rep
Hunter to be our Diversity rep
Job Market Strategies Committee / Don?
Newsletter (Don)
Good things
Nancy Cox/ South Salem HS is going to resurface two courts
this summer and are planning on building two more.
Bill Fletcher, Tournament that raised $50,000 for Boys and
Girls club, Tri City Cancer center, Diabetes Walk for Life,
Local junior tennis fund.
Chad/ Rally for the Cure
Len/ teaching with his son
Ross/ workshop
Convention
Letter from Pres
Dates that rate
New ads
Board Composition for Next Year
Bill/ Len/ and Travis are all up for re-election this year
This is Kay’s second year as Treasurer
Next Meeting
March 7th @ 7:00 PM
Phone conference
Moved by Len to adjourn Bill seconded
All were in favor
Adjourned.
USPTA/PNW BOARD MEETING MINUTES FOR 1/24/09
Attending: Hunter Lipscomb, Kay Lorrain,
Travis Rood, Bill Fletcher, Len Spencer, Walter Sidel
10:00 AM – 4:40 PM
Olympia, Washington
New Board Member Introduction and
seating of New Officers
Len
Spencer, Southern Oregon Representative
Hunter Lipscomb, President
Kay Lorrain, Treasurer
Treasurer's
Rept.
2008 Budget Review
Hunter presented year-end snap shot of overall financials.
(get figures from Hunter)
2009 Budget presentation/adoption
Hunter presented
2009 budget developed by budget committee. Not much
changing from 08. Dues allocation will go up. Convention
revenues from attendee increases will help budget. No more
division activity fund. Team Cup contribution of $500
continues. Overall $30,000 income for 09. Loss would be
appx $2800 for 09. Division will benefit from online
newsletter savings and new phone system. Hunter will email
out 09 budget for board review. Board will email their
votes on 2009 budget next week.
Testing
Update
Discussion on testing policies and practices included the
pros and cons of having a tester in the Portland metro
area.
Walter Seidel was appointed to be the board’s Tester
Liaison to make sure communication lines related to our
testers, national, applicants and members continue to work
effectively and that all aspects of testing are circulated
to board members as needed. Don will contact Barry
regarding the need for a new tester in PDX.
As a general policy
the board directed testing to provide annual dates
(appx 4 per year) to be posted on the division web site,
with the responsibility of the applicant to schedule
his/her time to test on one of those dates.
Fitlife Meeting in August
Bill
Fletcher
16 racquet clubs are members of FL. Their annual convention
is held the first week in August at the Inn of the Seventh
Mtn, Resort in Bend. They have invited the USTPTA/PNW to
host a Manager’s Meeting on Sunday, July 12, at 11:00 Am.
As the meeting host we would provide lunch, set the agenda,
and provide speakers (if necessary). We would, at FitLife’s
request, hold a test on that weekend. The meeting would be
open to non-FitlLife members. Bill will confirm details
with FitLife including fees and costs. The board authorized
$500 for the cost of the lunch. A discussion followed about
hosting an adult compass draw tournament, but no decision
was made to hold a tournament or not.
Team Cup
Challenge Fundraiser Auction
No
specific idea on what charity to benefit from this
opportunity. The focus of the fundraiser should be on the
“Tennis for the Health of It” initiative set out by the
national office and Jack Groppel, with a particular focus
on children.
Convention
Status of location
Columbia Basin
RC in the Tri City area has much to offer attendees, and
the club is an outstanding venue for our on, and off court
activities.
Whitman OK
Board
vote: It was
moved by Kay Lorrain that the 2009 convention location be
at the Columbia Basin Racquet Club. The motion was seconded
by Len Spencer. The board past the motion unanimously.
2009 Convention theme:
Passport to the
World of Tennis
Speaker
List
Board members
and staff are working on securing selected speakers for the
convention. Speakers and agenda will be updated on the
February 8th,
phone conference board meeting.
Hour-by-hour programming
Kay Lorrain has
preliminary schedule and will update at the February
8th
board meeting.
Awards committee
Ross Eaton to
take care of this for convention
Web Camera Presentation/Tutorial
(time allowing) / Travis Rood
Travis to
follow up phone meeting on internet w/o camera first.
Web Calendar
Header of web
to have calendar listing. The board will encourage members
to post open events at their club by posting such events at
their respective clubs, through email solicitation and by
phone. Travis has done a good job making the web site more
informative and all board members are encouraged to direct
members to the web for specific information.
New Business
Division
phone number/service change to Skype. The new number is:
1-503-616-3797
Next Board Meeting/ check my calendar
Feb 8 / &PM phone conference
Convention update.
March 7 / Beaverton 10 –4
June convention meetings
Pre and post convention meetings
October 11, 7PM phone conference board meeting
Travis Rood moved and Len Spencer seconded a motion to
adjourn. It was passed unanimously.
USPTA/PNW Board Meeting Beaverton, OR 10/25/08
Called to Order 1:00 PM
- Adjourned 4:24 PM
In Attendance:
Ross Eaton, Nancy Cox, Hunter Lipscomb, Kay Lorrain, Travis
Rood
Don Patch
Agenda:
1. Elections
Nominating Committee appointed:
Lisa Moldrem, NW Washington
Nancy Cox, Board Member
Barry Laing, Southern Oregon
Nancy Cox, moved that the number of member signatures to
contest a proposed slate is 20. Seconded by Kay. Passed
unanimously.
ED to send out email blast on 10/27 to solicit nominations
for the following board positions. Slate is to be emailed
to membership by 12/1. Membership will have 15 days to
contest or proposed slate will be adopted. Members in good
standing can contest the slate by submitting their names
along with 20 signatures from members in good standing to
the nominating committee before the 15-day deadline.
NW Wash, Position One
Northern Oregon, Position Two
Southern Oregon,
As per our by laws, the Executive Committee (President,
Vice President and Treasurer) is elected by the board of
directors. Ross moved and Kay seconded, the motion to
advance the following Executive Committee slate:
Hunter Lispcomb, President
Kay Lorrain, Secretary/Treasurer
The motion passed unanimously.
2. 2009 Budget Process
Ross and Hunter will present a draft budget for review and
adoption by board in January.
3. Treasurer’s Report
USPTA/PNW Checking Account Balance: $10,063.05 USPTA/PNW
Savings Account Balance: $12,672.26 Total
Assets (Nov. 1, 2008): $22,735.31 As the year
nears its close, our financial outlook for the division
looks good. We finish the year close to our budget
projections, and possibly even a little under! Our
net worth at this time of year has risen steadily over the
past couple of years, and this puts us in solid shape for
next year's activities. We hope to use a little of
our saved money to put into a bigger and better division
convention for 2009. Stay tuned! As always,
please contact me for any division financial questions you
may have, or to view any of our financial reports.
4. Convention: “Passport to the Tennis World” is set for
June 4-7, at Whitman College in Walla Walla, Washington.
ED is directed to send an email blast to members announcing
the convention name and dates. Email should ask membership
for suggestions as to speakers they would want to see.
ED is directed to work out the best room rate possible with
one central hotel as an official option to the college
dorms.
ED is to work with Jeff Northam regarding revenue share
from tournament
Champs Tournament
Hunter will talk with Becky re availability of date
ED is to contact the following individuals to find out
their availability and appearance cost as possible speakers
at our convention:
Broadcast:
Luke Jensen
Darren Kahill
Manufacturers:
Mike Nakajima
Mike Mirenkoff
Amy or Kevin from Head
Prince, (name to come from Prince Rep)
Special Events:
Jack Groppel
Coaching:
Jeff Northam/ can he get division 2, 3 coaches
Frank Inn on panel
Dick Gould
Business/ club membership increase /// where in the world
are the 30- 40 year olds?
Barbara Fackel / bjftrain@aol.com
Team building presentation
Kirk Kamperman
Rick Macci
Scholarship Money:
USTA has booklets on this subject
Kirk Kamperman
Board Member:
Jack Groppel
Mark Bey (Lisa heard him at the world conference and liked
him)
5. Newsletter
November 15th online deadline.
Need to do the next online newsletter
Chad, 1st national convention experience.
Ross, National Convention wrap-up
Test dates for next year, Barry Laing
Dates that rate:
Convention, location, etc
National updates
Courtside (new computer, print out from national email)
Jack Gropple “For the health of it” update
New members, dropped members
Treasurer’s report, Hunter
Make sure we do a hit count for this so we know how many
people are looking at it on line.
6. Calendar
Travis will make online calendar
Board meetings
Test dates
Our convention
April meeting
National convention
Manager’s meeting
Big tennis tournaments
Put in links to events, meetings etc.
7. Fitlife Annual Meeting
Bill Fletcher notified the board that Fitlife has asked us
to be a participant in their next annual meeting. The board
congratulated Bill for his work and is excited about
working with Fitlife.
Jeff Urie/ ask Bill to use him to get more people from
Spokane to our convention
8. Conference/video calls
In the interest of saving money and facilitating
face-to-face meetings the board directed Travis to
investigate the on line video conferencing options and to
report back the findings. Travis will email all board
members a link to Adobe’s web site, which has software for
video conferencing. Those board members with video cameras
in or connected to their computers are encouraged to test
Adobe’s system.
9. Tester in Portland Area
Since Portland represents a large area of PNW membership
the board is asking that we find, train and use a local
tester. This will reduce the cost of testing and allow for
more frequent tests. Nancy is willing to train.
10. Next Meetings (*dates are tentative)
*January 10 or 24, Olympia
April 4, 2009 by phone
June 6, 2009 at Whitman College
USPTA/PNW Phone Conference 8/24/08
Called to Order 7:00 PM
- Adjourned 8:36 PM
Attending:
Chad, Nancy, Bill, Travis, Ross, Kay,
Hunter, Walter
Agenda: Update on web Treasurer Report (informal)
World Conference (Attendance/Party Plan/ etc.) Testing
stuff Fall Planning / including board meetings Newsletter
Update from Bill on Fit Life/IHRSA? Convention at Whitman
possibilities Board/Officer Positions
1. Update on web,
Travis
Format for
downloading drills is set so we can make more available to
members are we move forward.
Please send a CC copy of web correspondence to all board
members so everyone knows what is going on in general. All
OK.
He is happy to take suggestions from each board member as
they come up.
Travis checked the web and found 287 hits to the newsletter
page.
Send suggestions to Travis and he will put up.
2. Treasurer Report, by
Hunter
Current Balances
8/24/08 Checking $16,471.45 Savings
$12,666.14 8/24/07 (for comparison) Checking
$11,527.69 Savings $3200.00
8/24/06 Checking $5,465.83
Savings No past record available for this
period.
We are up from year’s past. Ross has asked to research the
up turn to determine the causes. HOW WE FARED WITH 2008
CONVENTION, Hunter This year we spent $8479.49 on
convention-related items, compared with $7120 from
2007. Our income was down $400, from $5495 to $5095,
which means our loss for the year was $3384.49, compared to
last year's loss of $1625. Much of this was due to
basic expenses rising, such as venue rental ($350),
food/beverage ($800), and speaker expenses ($400).
Many of our line items stayed similar, and we even saved
$300 on awards this year. I worry a bit about our
attendance being down this year--we raised rates to try to
better cover our expenses, and this didn't seem to work for
whatever reason. I still think our convention
is a bargain, and I still believe it is OK for us to
run it at a modest loss to keep the quality of speakers,
food, etc, high.
Newsletter
Ross: did anyone
from the areas have feedback from the newsletter?
Nancy: Would like a head counter on next issue
Generally: Board really liked the newsletter.
Travis reported that 278 hits were recorded for the
newsletter page.
World Conference
Tuesday is
division party day.
26 going so far. Send an email to those
Nancy and Ross to post signs to ID party site
Moved and seconded to spend $500 for division party.
Fit Life, Bill Fletcher
Conference held
in Bend, early Aug. He talked with Fit Life President to
set up manager’s meeting for tennis. Have a couple on court
clinics at next conference and also test at the same time.
Bill felt it is a good place to host a manager’s meeting.
All agreed to move forward with this concept.
Testing
Ross explained
Mike’s testing situation. Maybe we should look for a tester
in PDX.
Whitman Report
Don: Gave
report. (see attached sheet)
Feedback from board: Travis = OK/ Bill have specialty
classes for parents/ Ross ask for feedback from key members
of the USPTA/PNW/ Travis, VTC will come. Kay, let’s go
ahead and book it.
Board: Travis yes, Bill yes, Ross, yes, Kay yes, Walter
yes, Chad yes.
Board/Officer positions
Nancy, Travis,
Kay, Ross, Walter, Bill (WCB re availability), Chad (by
phone),
Ross: went over board elections and positions and his ideas
how things might go.
To be decided at the next board meeting
Next Board Meeting
October
25th.
Saturday, 1 PM, Beaverton, office.
USPTA/PNW Board Meeting 1/12/08
Called to Order 11:20
AM - Adjourned 4:20 PM
Present:
Ross E,
Nancy C, Hunter L, Travis R, Kay L, Walter, Bill Fletcher,
Don Patch
Absent:
Chad Smith
1.
Division Convention
Theme:
“Real Time”
Dates: 5/30 – 6/1/08
Contract: see notes on contract.
COSTS:
Registration on or before May 15
Members $100
Assistants $90
Registration between May 16-23
Members $115
Assistants $100
Registration on or after May 24
Members $125
Assistants $125
MISC
Yakima TC contract / check
with Jerry (add courts for specialty shots)
Trade show is $50 per table
2.
National Activity report
NW Wa. Late
April mgrs.
Eastern Wa., Summer
3. Treasurer’s
Report
Sent off
year end reports to National
Year end overview = $ 9346.00 (business account)
Checking $11,692
Savings $3333
4. GPTC request for
funding of their HS coaching clinic.
Unanimously voted and approved to contribute up to $50 for
lunch (need receipt), post event brochure on web, and
advertise in email blasts.
5. Web site / Travis
Keeping
colors consistent with national.
Implement a resource area for clubs managers/ business
partners /. Highlight a club manager quarterly,
Keep count of hits
Professional development area for new pros
Fresh information needs to be available to members
Blogg/ forum w/ featured member tip/ 1st might be Lisa M and her email to the
board.
Modeled after Tennis Warehouse
User info form for interested testees / Nancy to follow up
w/ calls to those new members
Area reps to send info to Travis
Convention info
Drills
Schedule of events
Member roster / email to Travis for posting/ get from
division’s on line
6. Get Nancy adds
and drops at mid February.
7. New business
Bolle is no
longer national sponsor
Don’s evaluation needs to be completed by February 08.
8. Next Meeting Date
Check to
see if Skype would be appropriate for meeting on line
Sunday evening Feb 24 7:30 PM / on line or phone
Sunday, evening April 13, 7:30 PM/ on line or phone
Thursday, May 29th,
early evening
USPTA/PNW BOARD MEETING
- JUNE 3, 2007
Yakima Tennis Club [
at the Divsion Convention ]
Present:
Ross Eaton, Nancy Cox, Hunter
Lipscomb, Lisa Moldrem, Walter Sidel, Don
Patch
Guest:
Barry Laing, USPTA/PNW Head
Tester
OFFICIAL BUSINESS It
was moved by Lisa Moldrem and seconded by Hunter Lipscomb
that Bill Fletcher be appointed to fill out the vacant
Eastern Washington position until the next election in
December 2007. The vote was unanimous.
USPTA/PNW BOARD MEETING - JANUARY 7,
2007
Beaverton Office 12 - 5:30 PM
Present:
Ross Eaton, Nancy Cox, Hunter
Lipscomb, Mike Stone, Lisa Moldrem, Kay Lorrain, Walter
Sidel (This is the first meeting with new officers: Ross
Eaton, President; Nancy Cox, Regional Vice President;
Hunter Lipscomb, Treasurer)
Guest: Bill Leong,
USTA/PNW Executive Director
AGENDA
1. Executive Director's
Evaluation (As per by
laws Exec. Com does evaluation and interviews Exec Dir.
Results are distributed to board). Process presented to
board. Complete evaluation info to be sent to
board.
2. Bill Leong USTA
presentation and
discussion on ways our two associations can cooperate in
2007 specifically related to Pacific Northwest Manager's
Meetings.
a. Bill L/ such meetings can range from
casual get togethers to discuss and network around manager
issues to formal speakers who would present topics of
interest to the group. Must know what the manager's want in
order to present relevant topics so this format would
require a need assessment of club managers to determine
their concerns. b. Lisa M/ getting together is a positive
aspect for growth and networking/ More emphasis should be
put on round-table discussion, handouts prior to meeting /
have 3/4 quarter discussion time. c. BL/ agreed with more
discussion, handouts ahead of time. Maybe focus on more
information related to the psycho graphic info re why
people play and why they stay or leave the game. Question:
What is best length of time, 1 1/2 or 2 hours. d. LM/ 1 1/2
hour is best in her area. e. Nancy C/ supported the round
table discussion format with a facilitator to keep
discussion going, no single presentation. Pros and managers
in same meeting. g. BL/ How many meetings? h. Ross E/ 2
general manager meetings at both conventions. Question: How
to get more managers to the meetings? j. LM/ Up to Head Pro
to bring them. k. RE/ Kevin Young would be a good person to
take the position of facilitator. Facilitator must be local
to reflect the local needs. l. NC/ Bring Barry Sterett back
to re-start the meetings. m. Meeting dates were set for the
following days and times: 4/26 for Portland :4 /27 for
Seattle from 11:30 - 1:30 n. Don to call Barry Sterett to
come back for these dates.
3. Bill Leong/ USTA is
working on a Sports Science Symposium for a full day of activities on a
Saturday. Psychology, Biomechanics, Dart Fish, and what's
happening in the industry.
a. LM/ Could this be a specialty course?
Tentative name for symposium is High Performance Coaches
Program introduction. b. BL/ He wants to do what they do in
CA here in the PNW. c. LM/ could break it up in two
four-hour chunks on two different days.
4. Bill
Leong/Sanctioned Tournaments
a. USTA/PNW needs more sanctioned
tournaments. b. LM/ Court time is the issue. No benefit to
clubs to run the tournaments at peak times during the
winter months. Most clubs lose money every time they run
one. Quality of tourneys very dependent on site and
tournament director. Can the USTA be on site to help
improve the poorly run tournaments since we need them to
run them? Otherwise, what is the penalty if they continue
to run sub-par tournaments? c. Mike Stone/ court time
revenue are lost during tournaments. Private clubs still
get their revenue, public clubs don't.. d. Discussion
ended.
5. BUDGET / Ross
Eaton
a. Ross E/ presented the budget and
answered questions from the board. d. Mike Stone/ do we
have money for local testing. We need a schedule for
testing and commit money to it. Goal to set 3 tests, one a
convention, one in Portland and Seattle. e. Kay Lorrain/
Suggested a sign up list for testing. When applicant number
reaches 5 or 6 we set a date one month out. f. What is the
cost of testing one person to our division. Ross and Don to
report. g. Ross E/ will distribute a 2006-07 budget to
board. Board is to review and approve budget via
email.
6.
CONVENTION
a. Convention site OK. We have a signed
contract with the Yakima Tennis Club for the first weekend
in June, 2007. b. Feisal Hasan is OK/ Head contact TK for
subsidizing. 1. Specialty Course; Rec Coaches; Cardio Test
Cert; c. Greg Patton, OK d. Harry Gilbert/ topics TK/ Round
table e. Convention topics and activities from Area Reps
gathered from members were reviewed:
1. LM/ like round table; on court = foot
work, for shot; group drills for adult teams not juniors;
serves, transition grips; doubles questions, differences
between men's, women's; membership retention; tournaments,
what to do to make them special, and improve quality;
Developing the Senior game...what is a senior capable of?
What you can do and how do you teach them differently?;
Assistant pro forum, How to apply your teaching
methods/goals to each specific learning group...goal
matching/meshing - Lisa M; Junior development on the
tournament circuit...what it was and what it has
become...how to change back to cohesive camaraderie. 2.
Mike S/ not so much back-to-back sitting; Modern technique
on the forehand; DVD in last Addvantage magazine was good
material. 3. Walter Sidel/ how to continue to educate
yourself and why? What value does education give your
career? PNW handout to new pros re
education.
f. CPR and AED g. Housing/ Kay to contact
Kathleen G to check out hotel options and prices. Hilton
Garden Inn has capacity to handle our billing and number
needs. h. THEME: CONNECTION CONVENTION: How do you Connect
with (fill in the blank) i. Awards Committee will recruit
members to solicit nominations and determine
winners.
6a. TO DO LIST
(Nancy C passed on her "TO
DO" check list for the convention to
Ross)
a. copy 1st draft and email to board for
approval. b. solicit prizes awards for c. Nancy to do food.
d. Awards app / Ross E to do awards e. Awards committee: LM
to get Wash people; Mike and Don to get NOR person; Walter
& Hunter to get SOR.
7. NOR position
advertised. Mike and
Don are working on filling the position.
8. Exec Com National
Meeting minutes are up on web.
9. Eastern Washington
Area Rep. / Due to
personal time constraints that prevented Nanette McGrath
from being able to fulfill her duties as the PNW Eastern
Washington Area Rep, the board released her from her
commitment. Mike Stone moved to release Nanette from board/
Nancy Cox seconded. Unanimous approval. The Board is to
look for a replacement .
10. Lake Oswego
business/savings
account is in Oregon. Access is very difficult. Send
directed letter/minutes declaring current board roster and
position. It was moved by Nancy Cox, seconded by Mike Stone
and unanimously approved by the board to close the account
and move the funds to our savings
account.
11. Ross
E/ has applied for and
received two credit cards for use by Hunter Lipscomb and
Don Patch for USPTA/PNW business. Mike Stone moved and Kay
Lorrain seconded the use of credit cards to Hunter and
Don.
12. Email Blast
re: Convention theme:
"Connection Convention"
13. Next
meeting/ February 25th
7:00 pm / Conference call. Next
meeting/ April 8th
7:00 pm/ Conference call.
NOTES:
Bigger name tags with first
names in large bold print