USPTA/PNW BOARD MEETING MINUTES FOR 6/4/11
USPTA/PNW Board Meeting
Saturday, June 4th
Bill Fletcher, Hunter Lipscomb, Travis Rood, Kay Lorrain, Chad Smith, Andy Cochrane, Fitz Paccione, Jeff Urie
Convention Post Mortem.
The board met to review and evaluate this year’s division convention. They decided to make a two column list, one identifying the good and the second identifying those areas that needed improvement.
Attendance was outstanding
Suggest a convention on Friday and Saturday only
Saturday night party would be no host at a down town club (for example)
PSU was an outstanding site for the convention
Like having a few speakers working a lot
Saturday AM Cardio start time
Money (script) and auction items work well
Pros teaching Pros, recruit participants earlier
The email blasts “Updates” were great
Add parents and kids to coaches panel. Put at end of day with strong moderator. Have several questions made up ahead of time. Ask coaches what they would like to contribute. Create a theme for the panel to follow. Ask USTA to recruit players and coaches to seminar.
Expand Saturday schedule to include an educatiional track for parents and players. This may help brand the USPTA in the minds of parents and players.
Evaluations at the end of each seminar.
Too much attrition during the day’s activities
Dial in PA one day ahead of time to prevent surprises
Make sure attendees are going to eat the meals they say they are (not as many at breakfast as signed up)
Have bananas, apples, coffee, water at tennis center
Check all facilities one day ahead of convention
Have Greek games only once
Pre arrange Pros teaching Pros and assign at Friday night meeting
Need internet (not available at PSU without a password)
Board should stay in dorms with members
Need more women speakers
PA system balance could be better with attention from board
USPTA/PNW BOARD MEETING MINUTES FOR 5/1/11
USPTA/PNW Board Meeting
Conference call 5/1/11
Bill Fletcher, Kay Lorrain, Travis Rood, Jeff Urie, Chad Smith, Andy Cochrane, Hunter Lipscomb
The two agenda items were:
Hunter and Bill described the tenor of the April Executive Committee meeting, held in Houston, as contentious. The main reason for the conflict was the handling of the Nominating Committee’s recommendations by the USPTA national board. Normally the Nominating Committee recommendations (they interview all national board applicants, including incumbents, and make selections based on their findings) are adopted without comment by the board. In this instance its recommendations were fundamentally altered.
How and why the Nominating Committee recommendations came to be changed was at the heart of a lengthy and at times highly emotional meeting. As the discussion went on one question of import was which entity (National Board or Executive Committee) makes the decisions that direct the association’s business. It was determined, by legal counsel, that the Executive Committee holds the ultimate authority for directing the association’s business.
Ultimately the Executive Committee made and passed the following motions:
There was further discussion on these issues. Bill and Hunter explained that more information and dialog would be forthcoming from the national office and from Executive Committee members.
This discussion focused on the logistical details of the division convention. Topics included what day and time speakers arrive, who would pick them up and drop them off. Board members were apprized of the current PSU housing, food, and classroom status. How meetings with PSU staff are set for next week to finalize pricing and to solidify how our two groups would interact during the convention, etc. What type of assistance would be available to us and our speakers in terms of audiovisual needs, seating in the tennis center, hanging banners in the tennis center and classroom, etc.
The meeting ended with board members agreeing to follow up on convention concerns related to their area of interest.
Next meeting is scheduled Sunday, June 5th.
USPTA/PNW BOARD MEETING MINUTES FOR 1/22/11
Oregon Sports Offices West
10 AM – 4 PM
Bill Fletcher, President; Hunter Lipscomb, Regional Vice President; Fitz Paccione, Northern Oregon District Representative; Jeff Urie, Eastern Washington District Representative, Andy Cochrane, Southern Oregon District Representative, Travis Rood, Treasurer; Kay Lorrain, NW Washington District Representative; Walter Seidel, Norhtern Oregon District Representative; Chad Smith, NW Washington District Representative; Don Patch, Executive Directonr; Mike Stone, Member at large.
1. NATIONAL UPDATE by Hunter
Intro to ACP coach/ explanation of category and that more is to come on this program.
USPTA U/ will be integrated into convention this year. Idea is to give college students a 4-year track to certification. More to come from national in the months ahead. Tom Daglis our national board representative will present at our convention.
Head/Penn/ requesting that membership, especially high profile members do what they can to sell more products to help move the dial (their position in the market place) up this year.
China division/ Dave Porter is heading this up. Seen as a huge market with a big upside.
Membership trends/ PNW showed well this year. 2nd lowest dropped members in nation.
Membership retention call to managers
Tennis directors/ importance of certification
Calls to non members re convention
Action item/ make calls to non-member coaches to attend division convention.
Next national Executive Committee meeting is in April. PNW board members are asked to submit items of concern to Hunter, Bill or Don.
2. 2011 BUDGET
Hunter presented 2011 budget. After a short discussion it was unanimously adopted. Motion to accept was made by Hunter and seconded by Kay. It was mentioned that the national office audits the division books each year. All expenditures require supportive documentation and must fit within acceptable national standards and categories. Bill Thompson requested that the division send out financial accounting for all divisional income, expenses, savings, twice a year. Don will follow up on this as it is a national concern.
It was agreed that some resources should be applied towards developing a Facebook presence. Don, Travis and Fitz are to meet next Wednesday to begin the process. Fitz suggested that we may want to set aside some funds (appx. $200-$300) for advertising through Facebook.
3. CONVENTION Mike Stone’s letter was put into the minutes as he requested. He then presented his concerns on the convention site selection, posting of minutes to web site, and in general making the association business more transparent. The board thanked Mike for his participation. After discussion it was decided that the board would review the convention criteria, which was circulated to requesting clubs and used for this year’s site selection, for the purpose of posting a “convention application” on the division web site which clubs could access and use to request to be a host site for a future convention. Posting of minutes and meeting notices are to conform to bylaws. More efforts will be made, e.g. Facebook, to increase the contact and information flow to our membership.
The board went on to set the speaker list and draft a convention agenda. Selected board members are responsible for contacting speakers for the purpose of securing their time and expenses. We hope to capitalize on manufacturer and/or industry speaker sponsorships as much as we can.
See attached convention agenda draft.
4. CONVENTION THEME
The working theme is “BACK TO SCHOOL”
5. BOARD TASKS
Jeff Urie will head up the coach’s panel. He will attempt to fill the panel with a cross section of college division coaches, men and women.
Travis will contact Craig Jones and John Yandell to confirm their participation.
Don to contact Ken DeHart, Mark Bey to confirm their participation.
Bill will contact Matt Anger to confirm his participation.
6. NEW BUSINESS/ UPDATES
Update on Northern Oregon Tennis Facilities Association by Don. A group of Portland area clubs have formed to work together on tennis programming.
March 8th exhibition of Nike tennis athletes at the new UO basketball arena. News from this will come from Nike around Feb 1st.
Ross Eaton is heading a PNW “Hall of Fame” committee.
The new sitting Executive Committee members (Bill Fletcher, President; Hunter Lipscomb, Regional Vice President; Travis Rood, Treasure) were unanimously nominated by the past sitting board and confirmed by the current board by a unanimous vote.
The board wishes to formally thank those board members who went off the board this year.
Nancy Cox, Regional Vice President
Ross Eaton, NW Washington Representative
Len Spencer, Southern Oregon Representative
Let the minutes reflect the board's appreciation for their dedication in service to the PNW.
Welcome to new board members:
Jeff Urie, Eastern Washington Representative
Andy Cochrane, Southern Oregon Representative
Fitz Paccione, Northern Oregon Representative
Kay Lorrain, NW Washington Representative
USPTA/PNW BOARD MEETING MINUTES FOR 12/5/10
8 – 9 PM
Hunter, Travis, Chad, Bill, Kay, Don
Division Membership Liaison
Thursday, for social activity
Invite College Coaches a special forum
See Greg Patton below.
Alternate Site for testing. // Don & Ted to figure out.
Send board members to testing site to get the applicants to come to convention.
Find hotel rates for those who want to stay in Portland.
Don to call UP re close hotels that they may have a rate with
Tennis Directors forum with PGA pros as panelists
What is happening to the pro at the club
Convention Speakers & Call List
These are names of potential speakers. Callers should ask if they have our convention dates open and, if so, how much will they charge and/or are they sponsored by anyone who can help defray costs. When completed callers are asked to notify board members of their results.
Jorge Capastani Travis
John Yandell Travis
Tech stroke production
Mark Bey Don
Craig Jones Travis
Ken DeHart Nancy
Pat Etcheberry Don
AJ Pant Don
Brett Hobbdon Hunter/ Wilson will cover one day
Otis Sadler Hunter
Adapt 2001-12 Officers’ Slate
Bill Fletcher, President
Hunter Lipscomb, Regional VP
Travis Rood, Treasurer
Matt Anger Bill
Sophie Woorons-Johnson Hunter
Ronald Agenor Hunter
Ron Diceson Hunter
Greg Patton Don
Nike Don to contact Mike Nakajima
Mats Wilander or whatever
USPTA/PNW BOARD MEETING MINUTES FOR 6/6/10
Division Convention Post Mortem Meeting
June 6, 2010
Board members present:
Hunter, Nancy, Kay, Travis, Len, Ross, Chad, Walter
Thanks to Bill and his crew for doing an outstanding job for the last two years! Everyone thinks the convention was a huge success and accomplished its goals.
The theme and all of its permutations were a big success as they added fun and interest to the overall educational offerings.
Speaker gifts were considered and made as appropriate.
2011 convention will be in the I5 corridor, mostly looking at Portland area. We have some clubs who have expressed interest in hosting the convention from the Portland area. Don is to follow up on with those clubs to see if they can host the type of convention environment we are looking for. A brief convention description/criteria will be set up to distribute to the interested clubs.
No USPTA/PNW members attended this meeting.
Meeting was adjourned.
A pre convention meeting was held where convention details were finalized and assignments as to who would introduce which speakers.
USPTA/PNW BOARD MEETING MINUTES FOR 3/7/10
Nancy moved and Chad seconded minutes. Approved as submitted.
Kay gave association balance = $34,790.81
How many people and what age/ level/ gender, etc.
Feiasl/ club junior…what to do with the average level junior player
“Low Stakes to High Stakes”
Earn money for Casino Night by punching playing card for attending courses, etc.
Divide up suits between Wash and Ore (e.g. diamonds & hearts for Oregon, Spades and clubs Washington)
Get our credit amount from RSN to Kay so she can get reg card holders.
Bill might get tables and other things for the Casino night?
Fake money? We can buy…everyone keep a look at for fake money. Kay will follow up
Make up our own money, put speakers on the bills. Kay and Nancy will do. Send speaker photos to Kay and Nancy.
Raffle prizes can be purchased and gotten from manufactures that go to a silent auction.
Bill’s club members will staff.
Prizes: Everyone must make effort to get donations. Manufacturers.
Don when contacting reps will tell them about silent auction after Casino night.
Also ask reps to nominate members for various awards, as they know what’s happening as well as anyone.
Award nominations; use same procedure as last year. Don’t get a drink unless you submit one. Try to get nominations by Friday night. So that presentations can be made at Saturday seminars.
Chad/Ross to purchase awards.
Nancy, past president plaques to get folks who haven’t been in a while.
Do videos of drills and put up on web site instead of graphics. Bill has a video camera.
Call Len re updated version of last year’s video.
Talk with national re merging names of unpaid members into letter.
Next meeting is pre convention.
USPTA/PNW BOARD MEETING MINUTES FOR 1/31/10
11:00 – 4:45 PM
Hunter Lipscomb, Nancy Cox, Kay Lorrain, Bill Fletcher, Travis Rood, Chad Smith, Walter Seidel, Len Spencer, Don Patch
Kay Lorrain presented the division’s financial condition.
Hunter presented the 2010 budget.
Travis Rood moved and Bill Fletcher seconded the motion to pass the budget. Vote was unanimous
Moving physical location
Don to find out what choices the division has to reduce office rental costs.
He is to investigate the costs of a storage unit, and PO Box
What is the cost of renting space at OSOW for one meeting?
Show video that Len made on our web site.
Include speakers on web site w/ video
Manager marketing program
Contact February testers re convention (send those who pass to district reps)
What’s Your Game?
Bump everything $10
Except spouse/guest only $5
New members leave as is
Kay will develop new ideas for our raffle.
2010 National Awards Nominees
Hunter / we should talk about ways to encourage participation in awards such as Lesson’s for Life, etc.
Unpaid member calls
Nancy/ she is going to send a letter. Can national send mailing labels?
She will divide up list if she so decides.
Don to call national to get a zip coded unpaid member report
Don to follow up on October dates in Portland?
Don to call Barry re continuing as head tester.
Len can host test at his site in Albany
In the last three years Corvallis has added 2 varsity and one Jr. varsity and one 6 court complex.
Send email blast about convention name and dates
Travis to be our division’s Tech rep
Hunter to be our Diversity rep
Job Market Strategies Committee / Don?
Nancy Cox/ South Salem HS is going to resurface two courts this summer and are planning on building two more.
Bill Fletcher, Tournament that raised $50,000 for Boys and Girls club, Tri City Cancer center, Diabetes Walk for Life, Local junior tennis fund.
Chad/ Rally for the Cure
Len/ teaching with his son
Letter from Pres
Dates that rate
Board Composition for Next Year
Bill/ Len/ and Travis are all up for re-election this year
This is Kay’s second year as Treasurer
March 7th @ 7:00 PM
Moved by Len to adjourn Bill seconded
All were in favor
USPTA/PNW BOARD MEETING MINUTES FOR 1/24/09
Attending: Hunter Lipscomb, Kay Lorrain,
Travis Rood, Bill Fletcher, Len Spencer, Walter Sidel
10:00 AM – 4:40 PM
New Board Member Introduction and seating of New Officers
Len Spencer, Southern Oregon Representative
Hunter Lipscomb, President
Kay Lorrain, Treasurer
2008 Budget Review
Hunter presented year-end snap shot of overall financials. (get figures from Hunter)
2009 Budget presentation/adoption
Hunter presented 2009 budget developed by budget committee. Not much changing from 08. Dues allocation will go up. Convention revenues from attendee increases will help budget. No more division activity fund. Team Cup contribution of $500 continues. Overall $30,000 income for 09. Loss would be appx $2800 for 09. Division will benefit from online newsletter savings and new phone system. Hunter will email out 09 budget for board review. Board will email their votes on 2009 budget next week.
Discussion on testing policies and practices included the pros and cons of having a tester in the Portland metro area.
Walter Seidel was appointed to be the board’s Tester Liaison to make sure communication lines related to our testers, national, applicants and members continue to work effectively and that all aspects of testing are circulated to board members as needed. Don will contact Barry regarding the need for a new tester in PDX.
As a general policy the board directed testing to provide annual dates (appx 4 per year) to be posted on the division web site, with the responsibility of the applicant to schedule his/her time to test on one of those dates.
Fitlife Meeting in August
16 racquet clubs are members of FL. Their annual convention is held the first week in August at the Inn of the Seventh Mtn, Resort in Bend. They have invited the USTPTA/PNW to host a Manager’s Meeting on Sunday, July 12, at 11:00 Am. As the meeting host we would provide lunch, set the agenda, and provide speakers (if necessary). We would, at FitLife’s request, hold a test on that weekend. The meeting would be open to non-FitlLife members. Bill will confirm details with FitLife including fees and costs. The board authorized $500 for the cost of the lunch. A discussion followed about hosting an adult compass draw tournament, but no decision was made to hold a tournament or not.
Team Cup Challenge Fundraiser Auction
No specific idea on what charity to benefit from this opportunity. The focus of the fundraiser should be on the “Tennis for the Health of It” initiative set out by the national office and Jack Groppel, with a particular focus on children.
Status of location
Columbia Basin RC in the Tri City area has much to offer attendees, and the club is an outstanding venue for our on, and off court activities.
Board vote: It was moved by Kay Lorrain that the 2009 convention location be at the Columbia Basin Racquet Club. The motion was seconded by Len Spencer. The board past the motion unanimously. 2009 Convention theme:
Passport to the World of Tennis
Board members and staff are working on securing selected speakers for the convention. Speakers and agenda will be updated on the February 8th, phone conference board meeting.
Kay Lorrain has preliminary schedule and will update at the February 8th board meeting.
Ross Eaton to take care of this for convention
Web Camera Presentation/Tutorial (time allowing) / Travis Rood
Travis to follow up phone meeting on internet w/o camera first.
Header of web to have calendar listing. The board will encourage members to post open events at their club by posting such events at their respective clubs, through email solicitation and by phone. Travis has done a good job making the web site more informative and all board members are encouraged to direct members to the web for specific information.
Division phone number/service change to Skype. The new number is: 1-503-616-3797
Next Board Meeting/ check my calendar
Feb 8 / &PM phone conference
March 7 / Beaverton 10 –4
June convention meetings
Pre and post convention meetings
October 11, 7PM phone conference board meeting
Travis Rood moved and Len Spencer seconded a motion to adjourn. It was passed unanimously.
USPTA/PNW Board Meeting Beaverton, OR 10/25/08
Called to Order 1:00 PM - Adjourned 4:24 PM
Ross Eaton, Nancy Cox, Hunter Lipscomb, Kay Lorrain, Travis Rood
Nominating Committee appointed:
Lisa Moldrem, NW Washington
Nancy Cox, Board Member
Barry Laing, Southern Oregon
Nancy Cox, moved that the number of member signatures to contest a proposed slate is 20. Seconded by Kay. Passed unanimously.
ED to send out email blast on 10/27 to solicit nominations for the following board positions. Slate is to be emailed to membership by 12/1. Membership will have 15 days to contest or proposed slate will be adopted. Members in good standing can contest the slate by submitting their names along with 20 signatures from members in good standing to the nominating committee before the 15-day deadline.
NW Wash, Position One
Northern Oregon, Position Two
As per our by laws, the Executive Committee (President, Vice President and Treasurer) is elected by the board of directors. Ross moved and Kay seconded, the motion to advance the following Executive Committee slate:
Hunter Lispcomb, President
Kay Lorrain, Secretary/Treasurer
The motion passed unanimously.
2. 2009 Budget Process
Ross and Hunter will present a draft budget for review and adoption by board in January.
3. Treasurer’s Report
USPTA/PNW Checking Account Balance: $10,063.05 USPTA/PNW Savings Account Balance: $12,672.26 Total Assets (Nov. 1, 2008): $22,735.31 As the year nears its close, our financial outlook for the division looks good. We finish the year close to our budget projections, and possibly even a little under! Our net worth at this time of year has risen steadily over the past couple of years, and this puts us in solid shape for next year's activities. We hope to use a little of our saved money to put into a bigger and better division convention for 2009. Stay tuned! As always, please contact me for any division financial questions you may have, or to view any of our financial reports.
4. Convention: “Passport to the Tennis World” is set for June 4-7, at Whitman College in Walla Walla, Washington.
ED is directed to send an email blast to members announcing the convention name and dates. Email should ask membership for suggestions as to speakers they would want to see.
ED is directed to work out the best room rate possible with one central hotel as an official option to the college dorms.
ED is to work with Jeff Northam regarding revenue share from tournament
Hunter will talk with Becky re availability of date
ED is to contact the following individuals to find out their availability and appearance cost as possible speakers at our convention:
Amy or Kevin from Head
Prince, (name to come from Prince Rep)
Jeff Northam/ can he get division 2, 3 coaches
Frank Inn on panel
Business/ club membership increase /// where in the world are the 30- 40 year olds?
Barbara Fackel / email@example.com
Team building presentation
USTA has booklets on this subject
Mark Bey (Lisa heard him at the world conference and liked him)
November 15th online deadline.
Need to do the next online newsletter
Chad, 1st national convention experience.
Ross, National Convention wrap-up
Test dates for next year, Barry Laing
Dates that rate:
Convention, location, etc
Courtside (new computer, print out from national email)
Jack Gropple “For the health of it” update
New members, dropped members
Treasurer’s report, Hunter
Make sure we do a hit count for this so we know how many people are looking at it on line.
Travis will make online calendar
Big tennis tournaments
Put in links to events, meetings etc.
7. Fitlife Annual Meeting
Bill Fletcher notified the board that Fitlife has asked us to be a participant in their next annual meeting. The board congratulated Bill for his work and is excited about working with Fitlife.
Jeff Urie/ ask Bill to use him to get more people from Spokane to our convention
8. Conference/video calls
In the interest of saving money and facilitating face-to-face meetings the board directed Travis to investigate the on line video conferencing options and to report back the findings. Travis will email all board members a link to Adobe’s web site, which has software for video conferencing. Those board members with video cameras in or connected to their computers are encouraged to test Adobe’s system.
9. Tester in Portland Area
Since Portland represents a large area of PNW membership the board is asking that we find, train and use a local tester. This will reduce the cost of testing and allow for more frequent tests. Nancy is willing to train.
10. Next Meetings (*dates are tentative)
*January 10 or 24, Olympia
April 4, 2009 by phone
June 6, 2009 at Whitman College
USPTA/PNW Phone Conference 8/24/08
Called to Order 7:00 PM - Adjourned 8:36 PM
Chad, Nancy, Bill, Travis, Ross, Kay, Hunter, Walter
Agenda: Update on web Treasurer Report (informal) World Conference (Attendance/Party Plan/ etc.) Testing stuff Fall Planning / including board meetings Newsletter Update from Bill on Fit Life/IHRSA? Convention at Whitman possibilities Board/Officer Positions
1. Update on web, Travis
Format for downloading drills is set so we can make more available to members are we move forward.
Please send a CC copy of web correspondence to all board members so everyone knows what is going on in general. All OK.
He is happy to take suggestions from each board member as they come up.
Travis checked the web and found 287 hits to the newsletter page.
Send suggestions to Travis and he will put up.
2. Treasurer Report, by Hunter
Current Balances 8/24/08 Checking $16,471.45 Savings $12,666.14 8/24/07 (for comparison) Checking $11,527.69 Savings $3200.00 8/24/06 Checking $5,465.83 Savings No past record available for this period.
We are up from year’s past. Ross has asked to research the up turn to determine the causes. HOW WE FARED WITH 2008 CONVENTION, Hunter This year we spent $8479.49 on convention-related items, compared with $7120 from 2007. Our income was down $400, from $5495 to $5095, which means our loss for the year was $3384.49, compared to last year's loss of $1625. Much of this was due to basic expenses rising, such as venue rental ($350), food/beverage ($800), and speaker expenses ($400). Many of our line items stayed similar, and we even saved $300 on awards this year. I worry a bit about our attendance being down this year--we raised rates to try to better cover our expenses, and this didn't seem to work for whatever reason. I still think our convention is a bargain, and I still believe it is OK for us to run it at a modest loss to keep the quality of speakers, food, etc, high.
Ross: did anyone from the areas have feedback from the newsletter?
Nancy: Would like a head counter on next issue
Generally: Board really liked the newsletter.
Travis reported that 278 hits were recorded for the newsletter page.
Tuesday is division party day.
26 going so far. Send an email to those
Nancy and Ross to post signs to ID party site
Moved and seconded to spend $500 for division party.
Fit Life, Bill Fletcher
Conference held in Bend, early Aug. He talked with Fit Life President to set up manager’s meeting for tennis. Have a couple on court clinics at next conference and also test at the same time. Bill felt it is a good place to host a manager’s meeting. All agreed to move forward with this concept.
Ross explained Mike’s testing situation. Maybe we should look for a tester in PDX.
Don: Gave report. (see attached sheet)
Feedback from board: Travis = OK/ Bill have specialty classes for parents/ Ross ask for feedback from key members of the USPTA/PNW/ Travis, VTC will come. Kay, let’s go ahead and book it.
Board: Travis yes, Bill yes, Ross, yes, Kay yes, Walter yes, Chad yes.
Nancy, Travis, Kay, Ross, Walter, Bill (WCB re availability), Chad (by phone),
Ross: went over board elections and positions and his ideas how things might go.
To be decided at the next board meeting
Next Board Meeting
October 25th. Saturday, 1 PM, Beaverton, office.
USPTA/PNW Board Meeting 1/12/08
Called to Order 11:20 AM - Adjourned 4:20 PM
Ross E, Nancy C, Hunter L, Travis R, Kay L, Walter, Bill Fletcher, Don Patch
1. Division Convention
Theme: “Real Time”
Dates: 5/30 – 6/1/08
Contract: see notes on contract.
Registration on or before May 15
Registration between May 16-23
Registration on or after May 24
Yakima TC contract / check with Jerry (add courts for specialty shots)
Trade show is $50 per table
2. National Activity report
NW Wa. Late April mgrs.
Eastern Wa., Summer
3. Treasurer’s Report
Sent off year end reports to National
Year end overview = $ 9346.00 (business account)
4. GPTC request for funding of their HS coaching clinic.
Unanimously voted and approved to contribute up to $50 for lunch (need receipt), post event brochure on web, and advertise in email blasts.
5. Web site / Travis
Keeping colors consistent with national.
Implement a resource area for clubs managers/ business partners /. Highlight a club manager quarterly,
Keep count of hits
Professional development area for new pros
Fresh information needs to be available to members
Blogg/ forum w/ featured member tip/ 1st might be Lisa M and her email to the board.
Modeled after Tennis Warehouse
User info form for interested testees / Nancy to follow up w/ calls to those new members
Area reps to send info to Travis
Schedule of events
Member roster / email to Travis for posting/ get from division’s on line
6. Get Nancy adds and drops at mid February.
7. New business
Bolle is no longer national sponsor
Don’s evaluation needs to be completed by February 08.
8. Next Meeting Date
Check to see if Skype would be appropriate for meeting on line
Sunday evening Feb 24 7:30 PM / on line or phone
Sunday, evening April 13, 7:30 PM/ on line or phone
Thursday, May 29th, early evening
USPTA/PNW BOARD MEETING - JUNE 3, 2007
Yakima Tennis Club [ at the Divsion Convention ]
Present: Ross Eaton, Nancy Cox, Hunter Lipscomb, Lisa Moldrem, Walter Sidel, Don Patch
Guest: Barry Laing, USPTA/PNW Head Tester
OFFICIAL BUSINESS It was moved by Lisa Moldrem and seconded by Hunter Lipscomb that Bill Fletcher be appointed to fill out the vacant Eastern Washington position until the next election in December 2007. The vote was unanimous.
USPTA/PNW BOARD MEETING - JANUARY 7, 2007
Beaverton Office 12 - 5:30 PM
Present: Ross Eaton, Nancy Cox, Hunter Lipscomb, Mike Stone, Lisa Moldrem, Kay Lorrain, Walter Sidel (This is the first meeting with new officers: Ross Eaton, President; Nancy Cox, Regional Vice President; Hunter Lipscomb, Treasurer)
Guest: Bill Leong, USTA/PNW Executive Director
1. Executive Director's Evaluation (As per by laws Exec. Com does evaluation and interviews Exec Dir. Results are distributed to board). Process presented to board. Complete evaluation info to be sent to board.
2. Bill Leong USTA presentation and discussion on ways our two associations can cooperate in 2007 specifically related to Pacific Northwest Manager's Meetings.
a. Bill L/ such meetings can range from casual get togethers to discuss and network around manager issues to formal speakers who would present topics of interest to the group. Must know what the manager's want in order to present relevant topics so this format would require a need assessment of club managers to determine their concerns. b. Lisa M/ getting together is a positive aspect for growth and networking/ More emphasis should be put on round-table discussion, handouts prior to meeting / have 3/4 quarter discussion time. c. BL/ agreed with more discussion, handouts ahead of time. Maybe focus on more information related to the psycho graphic info re why people play and why they stay or leave the game. Question: What is best length of time, 1 1/2 or 2 hours. d. LM/ 1 1/2 hour is best in her area. e. Nancy C/ supported the round table discussion format with a facilitator to keep discussion going, no single presentation. Pros and managers in same meeting. g. BL/ How many meetings? h. Ross E/ 2 general manager meetings at both conventions. Question: How to get more managers to the meetings? j. LM/ Up to Head Pro to bring them. k. RE/ Kevin Young would be a good person to take the position of facilitator. Facilitator must be local to reflect the local needs. l. NC/ Bring Barry Sterett back to re-start the meetings. m. Meeting dates were set for the following days and times: 4/26 for Portland :4 /27 for Seattle from 11:30 - 1:30 n. Don to call Barry Sterett to come back for these dates.
3. Bill Leong/ USTA is working on a Sports Science Symposium for a full day of activities on a Saturday. Psychology, Biomechanics, Dart Fish, and what's happening in the industry.
a. LM/ Could this be a specialty course? Tentative name for symposium is High Performance Coaches Program introduction. b. BL/ He wants to do what they do in CA here in the PNW. c. LM/ could break it up in two four-hour chunks on two different days.
4. Bill Leong/Sanctioned Tournaments
a. USTA/PNW needs more sanctioned tournaments. b. LM/ Court time is the issue. No benefit to clubs to run the tournaments at peak times during the winter months. Most clubs lose money every time they run one. Quality of tourneys very dependent on site and tournament director. Can the USTA be on site to help improve the poorly run tournaments since we need them to run them? Otherwise, what is the penalty if they continue to run sub-par tournaments? c. Mike Stone/ court time revenue are lost during tournaments. Private clubs still get their revenue, public clubs don't.. d. Discussion ended.
5. BUDGET / Ross Eaton
a. Ross E/ presented the budget and answered questions from the board. d. Mike Stone/ do we have money for local testing. We need a schedule for testing and commit money to it. Goal to set 3 tests, one a convention, one in Portland and Seattle. e. Kay Lorrain/ Suggested a sign up list for testing. When applicant number reaches 5 or 6 we set a date one month out. f. What is the cost of testing one person to our division. Ross and Don to report. g. Ross E/ will distribute a 2006-07 budget to board. Board is to review and approve budget via email.
a. Convention site OK. We have a signed contract with the Yakima Tennis Club for the first weekend in June, 2007. b. Feisal Hasan is OK/ Head contact TK for subsidizing. 1. Specialty Course; Rec Coaches; Cardio Test Cert; c. Greg Patton, OK d. Harry Gilbert/ topics TK/ Round table e. Convention topics and activities from Area Reps gathered from members were reviewed:
1. LM/ like round table; on court = foot work, for shot; group drills for adult teams not juniors; serves, transition grips; doubles questions, differences between men's, women's; membership retention; tournaments, what to do to make them special, and improve quality; Developing the Senior game...what is a senior capable of? What you can do and how do you teach them differently?; Assistant pro forum, How to apply your teaching methods/goals to each specific learning group...goal matching/meshing - Lisa M; Junior development on the tournament circuit...what it was and what it has become...how to change back to cohesive camaraderie. 2. Mike S/ not so much back-to-back sitting; Modern technique on the forehand; DVD in last Addvantage magazine was good material. 3. Walter Sidel/ how to continue to educate yourself and why? What value does education give your career? PNW handout to new pros re education.
f. CPR and AED g. Housing/ Kay to contact Kathleen G to check out hotel options and prices. Hilton Garden Inn has capacity to handle our billing and number needs. h. THEME: CONNECTION CONVENTION: How do you Connect with (fill in the blank) i. Awards Committee will recruit members to solicit nominations and determine winners.
6a. TO DO LIST (Nancy C passed on her "TO DO" check list for the convention to Ross)
a. copy 1st draft and email to board for approval. b. solicit prizes awards for c. Nancy to do food. d. Awards app / Ross E to do awards e. Awards committee: LM to get Wash people; Mike and Don to get NOR person; Walter & Hunter to get SOR.
7. NOR position advertised. Mike and Don are working on filling the position.
8. Exec Com National Meeting minutes are up on web.
9. Eastern Washington Area Rep. / Due to personal time constraints that prevented Nanette McGrath from being able to fulfill her duties as the PNW Eastern Washington Area Rep, the board released her from her commitment. Mike Stone moved to release Nanette from board/ Nancy Cox seconded. Unanimous approval. The Board is to look for a replacement .
10. Lake Oswego business/savings account is in Oregon. Access is very difficult. Send directed letter/minutes declaring current board roster and position. It was moved by Nancy Cox, seconded by Mike Stone and unanimously approved by the board to close the account and move the funds to our savings account.
11. Ross E/ has applied for and received two credit cards for use by Hunter Lipscomb and Don Patch for USPTA/PNW business. Mike Stone moved and Kay Lorrain seconded the use of credit cards to Hunter and Don.
12. Email Blast re: Convention theme: "Connection Convention"
13. Next meeting/ February 25th 7:00 pm / Conference call. Next meeting/ April 8th 7:00 pm/ Conference call.
NOTES: Bigger name tags with first names in large bold print