USPTA Nat'l (click logo below)
USPTA/PNW Board Meeting 1/12/08
Called to Order 11:20 AM - Adjourned 4:20 PM

Present:
Ross E, Nancy C, Hunter L, Travis R, Kay L, Walter, Bill Fletcher, Don Patch

Absent:
Chad Smith


1. Division Convention
Theme: “Real Time”
Dates: 5/30 – 6/1/08
Contract: see notes on contract.

COSTS:
Registration on or before May 15
Members $100
Assistants $90

Registration between May 16-23
Members $115
Assistants $100

Registration on or after May 24
Members $125
Assistants $125

MISC
Yakima TC contract / check with Jerry (add courts for specialty shots)
Trade show is $50 per table


2. National Activity report
NW Wa. Late April mgrs.
Eastern Wa., Summer

3. Treasurer’s Report
Sent off year end reports to National
Year end overview = $ 9346.00 (business account)
Checking $11,692
Savings $3333

4. GPTC request for funding of their HS coaching clinic.
Unanimously voted and approved to contribute up to $50 for lunch (need receipt), post event brochure on web, and advertise in email blasts.


5. Web site / Travis
Keeping colors consistent with national.
Implement a resource area for clubs managers/ business partners /. Highlight a club manager quarterly,
Keep count of hits
Professional development area for new pros
Fresh information needs to be available to members
Blogg/ forum w/ featured member tip/ 1st might be Lisa M and her email to the board.
Modeled after Tennis Warehouse
User info form for interested testees / Nancy to follow up w/ calls to those new members
Area reps to send info to Travis
Convention info
Drills
Schedule of events
Member roster / email to Travis for posting/ get from division’s on line


6. Get Nancy adds and drops at mid February.


7. New business
Bolle is no longer national sponsor
Don’s evaluation needs to be completed by February 08.


8. Next Meeting Date
Check to see if Skype would be appropriate for meeting on line
Sunday evening Feb 24 7:30 PM / on line or phone
Sunday, evening April 13, 7:30 PM/ on line or phone
Thursday, May 29th, early evening




USPTA/PNW BOARD MEETING - JUNE 3, 2007
Yakima Tennis Club [ at the Divsion Convention ]
Present: Ross Eaton, Nancy Cox, Hunter Lipscomb, Lisa Moldrem, Walter Sidel, Don Patch
Guest: Barry Laing, USPTA/PNW Head Tester

OFFICIAL BUSINESS
It was moved by Lisa Moldrem and seconded by Hunter Lipscomb that Bill Fletcher be appointed to fill out the vacant Eastern Washington position until the next election in December 2007. The vote was unanimous.



USPTA/PNW BOARD MEETING - JANUARY 7, 2007
Beaverton Office
12 - 5:30 PM
Present: Ross Eaton, Nancy Cox, Hunter Lipscomb, Mike Stone, Lisa Moldrem, Kay Lorrain, Walter Sidel
(This is the first meeting with new officers: Ross Eaton, President; Nancy Cox, Regional Vice President; Hunter Lipscomb, Treasurer)

Guest: Bill Leong, USTA/PNW Executive Director

AGENDA
1. Executive Director's Evaluation (As per by laws Exec. Com does evaluation and interviews Exec Dir. Results are distributed to board). Process presented to board. Complete evaluation info to be sent to board.
2. Bill Leong USTA presentation and discussion on ways our two associations can cooperate in 2007 specifically related to Pacific Northwest Manager's Meetings.
a. Bill L/ such meetings can range from casual get togethers to discuss and network around manager issues to formal speakers who would present topics of interest to the group. Must know what the manager's want in order to present relevant topics so this format would require a need assessment of club managers to determine their concerns. 
b. Lisa M/ getting together is a positive aspect for growth and networking/ More emphasis should be put on round-table discussion, handouts prior to meeting / have 3/4 quarter discussion time.
c. BL/ agreed with more discussion, handouts ahead of time. Maybe focus on more information related to the psycho graphic info re why people play and why they stay or leave the game. Question: What is best length of time, 1 1/2 or 2 hours.
d. LM/ 1 1/2 hour is best in her area.
e. Nancy C/ supported the round table discussion format with a facilitator to keep discussion going, no single presentation. Pros and managers in same meeting.
g. BL/ How many meetings? 
h. Ross E/ 2 general manager meetings at both conventions. Question: How to get more managers to the meetings?
j. LM/ Up to Head Pro to bring them. 
k. RE/ Kevin Young would be a good person to take the position of facilitator. Facilitator must be local to reflect the local needs. 
l. NC/ Bring Barry Sterett back to re-start the meetings.
m. Meeting dates were set for the following days and times: 4/26 for Portland :4 /27 for Seattle from 11:30 - 1:30 
n. Don to call Barry Sterett to come back for these dates.
3. Bill Leong/ USTA is working on a Sports Science Symposium for a full day of activities on a Saturday. Psychology, Biomechanics, Dart Fish, and what's happening in the industry.
a. LM/ Could this be a specialty course? Tentative name for symposium is High Performance Coaches Program introduction.
b. BL/ He wants to do what they do in CA here in the PNW.
c. LM/ could break it up in two four-hour chunks on two different days.
4. Bill Leong/Sanctioned Tournaments
a. USTA/PNW needs more sanctioned tournaments. 
b. LM/ Court time is the issue. No benefit to clubs to run the tournaments at peak times during the winter months. Most clubs lose money every time they run one. Quality of tourneys very dependent on site and tournament director. Can the USTA be on site to help improve the poorly run tournaments since we need them to run them? Otherwise, what is the penalty if they continue to run sub-par tournaments?
c. Mike Stone/ court time revenue are lost during tournaments. Private clubs still get their revenue, public clubs don't..
d. Discussion ended.
5. BUDGET / Ross Eaton
a. Ross E/ presented the budget and answered questions from the board. 
d. Mike Stone/ do we have money for local testing. We need a schedule for testing and commit money to it. Goal to set 3 tests, one a convention, one in Portland and Seattle. 
e. Kay Lorrain/ Suggested a sign up list for testing. When applicant number reaches 5 or 6 we set a date one month out. 
f. What is the cost of testing one person to our division. Ross and Don to report. 
g. Ross E/ will distribute a 2006-07 budget to board. Board is to review and approve budget via email.
6. CONVENTION
a. Convention site OK. We have a signed contract with the Yakima Tennis Club for the first weekend in June, 2007.
b. Feisal Hasan is OK/ Head contact TK for subsidizing.
1. Specialty Course; Rec Coaches; Cardio Test Cert; 
c. Greg Patton, OK
d. Harry Gilbert/ topics TK/ Round table
e. Convention topics and activities from Area Reps gathered from members were reviewed:
1. LM/ like round table; on court = foot work, for shot; group drills for adult teams not juniors; serves, transition grips; doubles questions, differences between men's, women's; membership retention; tournaments, what to do to make them special, and improve quality; Developing the Senior game...what is a senior capable of? What you can do and how do you teach them differently?; Assistant pro forum, How to apply your teaching methods/goals to each specific learning group...goal matching/meshing - Lisa M; Junior development on the tournament circuit...what it was and what it has become...how to change back to cohesive camaraderie.
2. Mike S/ not so much back-to-back sitting; Modern technique on the forehand; DVD in last Addvantage magazine was good material.
3. Walter Sidel/ how to continue to educate yourself and why? What value does education give your career? PNW handout to new pros re education.
f. CPR and AED 
g. Housing/ Kay to contact Kathleen G to check out hotel options and prices. Hilton Garden Inn has capacity to handle our billing and number needs.
h. THEME: CONNECTION CONVENTION: How do you Connect with (fill in the blank) 
i. Awards Committee will recruit members to solicit nominations and determine winners.
6a. TO DO LIST (Nancy C passed on her "TO DO" check list for the convention to Ross)
a. copy 1st draft and email to board for approval.
b. solicit prizes awards for 
c. Nancy to do food.
d. Awards app / Ross E to do awards
e. Awards committee: LM to get Wash people; Mike and Don to get NOR person; Walter & Hunter to get SOR.
7. NOR position advertised. Mike and Don are working on filling the position.
8. Exec Com National Meeting minutes are up on web.
9. Eastern Washington Area Rep. / Due to personal time constraints that prevented Nanette McGrath from being able to fulfill her duties as the PNW Eastern Washington Area Rep, the board released her from her commitment. Mike Stone moved to release Nanette from board/ Nancy Cox seconded. Unanimous approval. The Board is to look for a replacement .
10. Lake Oswego business/savings account is in Oregon. Access is very difficult. 
Send directed letter/minutes declaring current board roster and position. It was moved by Nancy Cox, seconded by Mike Stone and unanimously approved by the board to close the account and move the funds to our savings account.
11. Ross E/ has applied for and received two credit cards for use by Hunter Lipscomb and Don Patch for USPTA/PNW business. Mike Stone moved and Kay Lorrain seconded the use of credit cards to Hunter and Don.
12. Email Blast re: Convention theme: "Connection Convention"
13. Next meeting/ February 25th 7:00 pm / Conference call. Next meeting/ April 8th 7:00 pm/ Conference call.
NOTES: Bigger name tags with first names in large bold print